Privacy Policy
Last updated: 10 November 2026
HiRedPen (hiredpen.in) is run by [Legal name of the business / proprietor, full postal address] ("HiRedPen", "we", "us"). This policy explains what personal data we collect, why, who can see it, and the choices you have. We follow India's Digital Personal Data Protection Act, 2023 and the rules made under it.
1. Who can use HiRedPen
HiRedPen is for adults (18 years or older). If you are under 18, please do not create an account.
2. What we collect
| Data | From whom | Why |
|---|---|---|
| E-mail address, and name/photo from Google if you use Google sign-in | Everyone who signs in | To create your account and sign you in |
| Name, city, subjects, role, short bio | Members | Your public Staffroom profile |
| Mobile number, e-mail, qualifications, experience, salary expectation, current institution, resume file | Educators who create a profile or apply to jobs | To verify you and to show your profile to hiring institutions (see section 4) |
| Institution name, address, registration details, recruiter name and contact | Hiring institutions | To verify the institution and protect educators from fake jobs |
| Job applications and answers to screening questions | Educators who apply | To pass your application to the institution |
| How you reached us (ad campaign tags such as utm_source), sign-in method, browser language | Everyone who signs in | To understand which of our ads work |
We never ask for your religion, caste, date of birth, Aadhaar or bank details. Do not put them in your resume or posts.
3. Your consent
Educators also agree to our short Educator Terms before submitting a profile or resume. We use your data only for the purposes above, based on the consent you give when you sign in, create a profile, apply to a job or tick the consent box. You can withdraw consent at any time by deleting your account (section 7) or writing to us. Withdrawal does not affect what was done before it.
4. Who can see your data
- Public (anyone, without signing in): jobs, institution pages, Staffroom posts and member names, cities, subjects and roles.
- Hiring institutions (signed in and registered): educator profiles with the name masked and no contact details. An institution sees your name, mobile number and e-mail only after it uses a paid credit to unlock your profile. You can hide your profile from search, or from your current employer, in the profile's privacy settings.
- HiRedPen team: everything, to verify profiles and institutions, prevent fraud and give support. Every team member is bound by confidentiality.
- Your resume file is private: only you and the HiRedPen team can open it. It is never shared as a public link.
We do not sell your personal data. We do not let anyone bulk-download contact lists.
5. Service providers we use
- Supabase (database, sign-in and file storage; servers in Mumbai, India)
- Cloudflare (website hosting and security)
- Brevo (sending sign-in code e-mails)
- Google (only if you choose "Continue with Google")
- Meta / Facebook (only if you accept the ads cookie, see section 8)
They process data only to provide their service to us.
6. How long we keep data
We keep your account data while your account is active. If you delete your account, we delete your profile, resume file, applications, posts and comments straight away. If your account is inactive for 3 years, we may delete it after e-mailing you. We may keep minimal records longer only where the law requires it (for example, payment records).
7. Your rights
- See and correct your data: on your profile page, or write to us.
- Delete your account and data: open Me → Account → Delete my account. It takes effect immediately.
- Withdraw consent or nominate someone to act for you: write to us.
- Complain: write to our Grievance Officer (below). If you are not satisfied, you may approach the Data Protection Board of India.
8. Cookies and similar storage
We store your sign-in session in your browser so you stay signed in. This is essential and cannot be turned off. If we run ads, we may ask whether you accept a Meta (Facebook) cookie that measures which ads bring people to HiRedPen. It loads only if you tap OK. You can change your mind by clearing this site's data in your browser.
9. Security
Data is encrypted in transit (HTTPS). Access is restricted by role at the database level. No system is perfectly secure; if a breach affects you, we will inform you and the authorities as the law requires.
10. Grievance Officer and contact
[Name of Grievance Officer], Grievance Officer, HiRedPen
E-mail: grievance@hiredpen.in
Address: [Legal name of the business / proprietor, full postal address]
We reply within 7 days and resolve complaints within 30 days.
11. Changes
If we change this policy in a way that matters, we will tell you on the site or by e-mail before the change takes effect.